For those who really don’t want to, or find the task too daunting, I am now offering a formatting service for Kindle eBooks and POD print books, using Word to a publishing standard. All formats produced to include zip ready kindle file for upload, .Mobi, ePub and pdf. For a quote, email me at email@example.com
FREE. How to format your book for Kindle. This guide also works for smashwords. The only difference with smashwords is you upload as a word 2003 doc and have to include “smashwords edition” on your copyright page. Also you need to word license notes as follows to get in to the premium catalogue and use their free ISBN.Note: I have used a (-) instead of the copyright symbol. This is because some platforms will alter the symbol to say a question mark.
Be Careful What You Wish
Copyright 2011- Declan Conner
All rights reserved.
Edited by Steve Ward.
Smashwords Edition, License notes
This eBook is licensed for your personal enjoyment only. This book may not be re-sold, or given away to other people. If you would like to share this book with another person, please purchase an additional copy for each recipient. If you are reading this book and you did not purchase it, or it was not purchased for your use only, then please return it to smashwords.com and purchase your own copy. Thank you for respecting the hard work of this author.
© Declan Conner and declanconner.com, 2011.
Adding pictures to your file is now included at the end of this guide.
There are many reasons to upload your book to kindle direct, not least because they are the leading platform for sales in the world. It is also easier and quicker to make changes to both your book, prices and your cover should the need arise.
The first thing you are going to need is Kindle. Don’t worry you can download it for Free to your PC. You will then be able to sample for free, read and buy books. If you have an Amazon account, then you have a kindle account. If not, it is simple to sign up.
If you follow the links below, scroll down and on your left hand side there is the Download for Kindle to PC or other devices (free.)
If you then go to Amazon .com for US Customers , or Amazon,co .uk, for UK customers, or Amazon.com.de for Germany, through the links below, you will then be able to sample my book to look at how it turned out (free). Of course if you decided to buy it, then I would be delighted. The full copy would enable you to see how I’ve used the end of the book to talk to the reader and put links to the paper book and forthcoming publications. It will also enable you to test out fully the navigation of the hyperlinks to work your way around the book. Survival Instinct (The dark side of dating) thriller book. You will also see the copyright page.
US http://www.amazon.com/dp/B004P8K2S8 Survival Instinct
UK https://www.amazon.co.uk/dp/B004PGN24G Survival Instinct
Germany https://www.amazon.de/dp/B004P8K2S8 Survival Instinct.
I’ve produced this guide as someone who is not computer literate. My guide will hopefully assist those like me that are baffled by computer speak. It may not be the only way to format, but it worked for me. Ignore what is in bold below and you book will be rejected. This formatting got me in the premium catalogue through Smashwords and Kindle at the first attempt.
I am assuming your MS is not already formatted as a book with headings, numbers and contents pages and it has no text boxes.
The first thing I would ask you to do is to forget completely how a book should look on the page. When formatting for kindle, there is no need for page numbers, headers, justified text, or text boxes to line up chapter numbers and blank pages to ensure chapters start on the right hand side. If you take the steps in this guide, Kindle’s system will convert it to how it should look as an eBook. Their system automatically justifies the text.
The second thing I would do before starting is to send a copy of your original MS to your email address as a back-up copy, or save a copy to a pen drive. If ever your computer crashes or is stolen, at least you will have access to your original MS.
Open your MS in word 2007.
Open a new page in Word 2007.
Click on the top left hand ‘office symbol button’. Go to the bottom of the pull down and click ‘options’. In this drop down, click on ‘Proofing’. This will open a new box and you should click on ‘Auto correct options’ which will bring a new box into view. Click the mouse on the ‘auto correct’, tab and uncheck all the ticks and press ok. Do the same with ‘auto format as you type’, and click ok.
If images are not clear. Click to enlarge. Note: If you need to type curly punctuation quotes after you have unchecked everything as below. Go back to “Autoformat as you type” and re-check the ”Straight quotes” with “smart quotes” box. You can uncheck it before you save the document.
Normalising your document
Settings exactly as above. Don’t forget to press save on your document.
Go to your manuscript. Now you can select Ctrl A on your keyboard to highlight the text. Copy and paste this to your new document.
Click on that and it will show dots for spaces between letters, and paragraph symbols on your document and also where indicated, arrows, if you have used the tab key in error.
You now need to go through your entire document to check you have no double spaces between letters. Also that there are no dots at the beginning of a paragraph before the first letter. If there are any Tab arrows, you need to back space to the previous sentence and use the return key to create your paragraph. (Be careful not to back space too far and delete you punctuation or text.) You also need to double-check all previously italicised sentences or anything you had in Bold are not lost. If they are simply put them back in.
At the beginning or top of the page of your MS you are going to add a title page….Press the return key to give you two spaces from the beginning of the document and type your book title ie Survival Instinct (you can use all capitals for Kindle but not for Smashwords.) Press the return key twice to give two more para spaces and type under that, ‘By, Author Name’. There must not be more than 4 paragraph spaces snywhere in your doc.
Press the return key and go to page layout tab at the top of the page and select. page break and insert after’Author’.
Left click and hold down the mouse and run over the title page text to highlight. On the Home page click on the arrow in the corner of where it says paragraph. In the drop down box change the alignment to centre and set your 1st line paragraph space to Zero and press ok. (Whatever you do, do not use the symbols for left right centre.) Then go to the font and change to 14 pt. and save. (Do not go bigger than 16 point.)
Go to the top of the next page and click you cursor and put two paragraph spaces and then type Copyright. Then another paragraph and type the title. Another paragraph and type, ‘Copyright 2011 – Author name’. (It is not recommended you put in the copyright symbol as on some devices it shows up differently.) Another paragraph and type All rights reserved. Repeat with paragraphs if you want to put anything else (I have some additionasl wording). The idea is to keep it short and sweet, so the reader can quickly get to reading the first chapter. If you want dedications, put them at the end. At the end of your text click on ‘Page Layout’ at the top of the page select page break as before. (Note if you have any page breaks or section breaks on your MS, other than the ones you are putting in, then back space them and delete them.) When the copyright page is complete. you can centre the text as per how you did the title page.
You are now ready to do your contents page. But first, don’t forget that if you don’t want a first line paragraph at the beginning of your 1st chapter, place your cursor before the first line. Go to the paragraph box, change first line to 0,01 (Note: where you don’t want a first line indent, and you use the return key for a para, the you must give it a value of 0.01. If not, then when converted to a .mobi, it will auto insert a half inch para as it does not recognise “0″ as a value.) Don’t be fooled, it will look okay on your word doc and on the filtered file and on Amazons look inside, but it will not look okay on the eBook device. ‘OK’. You can then either type a list of chapter titles or simply number them in a line (using letters. ie, Chapter one ) Whatever you do, do not use text boxes, you will be using hyperlinks so there is no need to have both names and numbers.
Again two paras from top of page type, ‘Contents’ and then your list of chapters. When you have finished insert a page break as shown above.
Now you can start with your chapters. (Make sure there are no more than two para spaces between the page break and the title of all chapters.) Again start 2 paras down for your first chapter title and one para for the start of the chapter text. You now need to adjust your first line of text for your chapter title and your first line of text. Click your cursor in front of the chapter title. Go to the para drop down box and under special, change ‘first line’, ‘to o.01. Then press save. Do the same for your opening para text. At the end of your chapter (and every chapter) do one para and type Contents. Then insert a page break
Repeat this through all your chapters. If you want the Chapter headings larger, change to 14 point and make them bold, but do not change the font. Remember, if there was any centering anywhere in your text, only use the drop down para box to re – centre.
After your last chapter, it is a good opportunity to thank the customer for reading your book and tell them of any forth coming publications, dedications etc.
Now all you need to do is to add the hyperlinks for the reader to navigate your chapters. Open th insert page with the tag at the top and click on Bookmarks to reveal the box below.
What you are going to do is to bookmark each of your chapters’ in the body of your book ‘uniquely,’ so that you can find them.
Highlight the1ist chapter title (not in the contents). Click on bookmark icon next to hyperlink (Insert page) In the click down box type the title. You can type it in full, but for speed you can pick out a unique word. eg dark…. or use numbers ie one, two, three, and then click ‘add’.
Repeat this on every chapter title in the body of your text.
When you have finished go back to your contents page. Highlight the first chapter under contents. This time click on Hyperlink. In the box that appears at the right hand side you will see ‘Bookmarks.’ Click this and your list of bookmarks will appear. Select the correct bookmark and click ok. You then have to click ok on the hyperlinks box and click OK. Repeat this for all your contents.
When finished Go to the end of the first chapter where you typed Contents. Highlight this. drop down the ’BOOKMARK’ box and add the word contents as a book mark. Do this at the end of every chapter.
When finished go to your contents page. Highlight the title Contents. Select links and then select hyperlink as before.
Your document is now formatted.
Select the round Microsoft button at the top left, go to ‘save as’, and save as a word 2003 doc. (For smashwords submit this 2003 doc. smashwords automatically add your cover to be included in downloads.)
On the word 2003 doc go to ‘save as’ and then to ‘other options’. Select “Web Page filter” and save.
You now have a html of your formatted document. Close your html document and re open from your document page. If you open this you can test all the content links.
It is this you submit to kindle. (html) once you have zipped it and added your cover/ pictures. (see adding a cover below) Note. When it is transferred to kindle or smashwords their software justifies it all. If you use their simple preview, it may not show indents for dialogue etc at the top of a page. Don’t worry it will show up okay on kindle.
Note to submit to smashwords to get you on Apple, Nook Barnes and Noble, Kobo etc. You only need to upload as a word 2003 doc to smashwords. Just be careful to change your copyright to say ” Smashwords Edition ‘ or you will not get it distributed. With smashwords you will need an ISBN but they provide one free. Amazon kindle do not need an ISBN.
I trust you will appreciate the work that has gone in to producing this guide which has saved many from the weeks of headscratching that I had to endure. As a token towards the upkeep of my site, I would appreciate if you could purchase one of my books which will make all the effort worthwhile of producing this and the free POD guide, in addition to the many insights into self publishing I have and will continue to produce. My next stage will be all the marketing advice I have accumulated.
Adding pictures and logos to your doc. Click to enlarge.
Note: Update on Kindle.
There is now a provision on the upload page to upload a jpg for your cover, which kindle will add to your MS. Note: As of 16th April 2012., Kindle recommend the minimum height of your book cover at 1,000. Check their site for the latest recommendations.
I use a logo and pics of my other books in the body of my MS so I continue to use the method below.
Note: There is no need to add your cover to your smashwords , or your Word 2003 document as they add the cover automatically. It is not a problem if you do add it, but be aware it will create two covers at the beginning of your book.
For those who really don’t want to, or find the task too daunting, I am now offering a formatting service for Kindle eBooks and POD print books, using Word to a publishing standard. For a quote, email me at firstname.lastname@example.org
© Declan Conner and declanconner.com, 2011. Unauthorized use and/or duplication of all or any material, or articles and guides published on this site without express and written permission from this blog’s author and/or owner is strictly prohibited. Excerpts only with links may be used, provided that full and clear credit is given to Declan Conner and declanconner.com with appropriate and specific link direction to the original content.